Frequently asked

Booking and delivery

How quickly do I get the images?

A same-day hero set of 15 to 20 edited images each evening, as standard, so your comms team can post while the event is still news. The full edited gallery follows within five working days. If you need it faster than that, a 48-hour turnaround is available as an add-on.

How many photographs will I get?

Up to 150 edited images per day of coverage, plus the same-day hero set. That ceiling is deliberate. The gallery is edited down to the frames worth keeping. For reference, a five-day conference came to around twelve hundred frames in the final gallery.

What usage rights do I get?

Full commercial, PR and marketing usage. You can use the images on your website, in press releases, in decks, on social and in print, without asking again and without a licence fee per use. I retain copyright and the right to show the work in my own portfolio, which is standard.

Can you photograph an event outside Newcastle?

Yes. Travel within Newcastle city centre is included; beyond that, travel and accommodation are added at cost and agreed before booking rather than folded into the day rate. Hackathons and developer events I will travel across the UK for.

Do you work with other photographers on larger events?

For events with concurrent sessions running in several rooms, one camera is not enough, and I would rather say so up front than take the booking and under-deliver. I can bring in a second photographer and match the edit so the gallery reads as one consistent set.

What happens if I need to cancel or move the date?

Moving a date is usually fine if there is reasonable notice and my diary allows it. Cancellation terms are set out in the booking confirmation before you commit to anything, and I would rather they be boring than buried.

On the day

Do you use flash?

Rarely, and never through a keynote. The work is available-light, which keeps the room looking like the room, and it means nobody on stage is being strobed while they present. If a venue is too dark for a usable frame, I will flag it in advance.

Will delegates notice you?

Probably less than you would expect. The style is documentary, which means being in the room a long time and interrupting it as little as possible. Group photographs and any posed portraits are the exceptions, and those get scheduled.

How do you handle people who do not want to be photographed?

Organisers usually flag this at registration, often with a lanyard or sticker system, and I work to whatever you have in place. If someone tells me directly on the day, that is the end of it and the frames come out of the edit.

What about GDPR and consent?

For a professional event, the organiser is the data controller and normally handles notice at registration - a line in the joining instructions and signage at the door. I will work to your process and can talk through what other conferences have done, but I am not a substitute for your own legal advice on it.

Working with the images

What is face search and do delegates need an account?

The gallery lets a delegate find the photographs they appear in rather than scrolling the whole set. No account is needed, they just get a link. It is optional, and if you would rather not run it on a particular event, say so.

Can you shoot to a brand guideline?

Within reason, yes. Sponsor and brand elements can be built into the composition on the day. What I will not do is relight an event so it stops looking like itself.

Do you do video as well?

Video is something I am building up as a commercial offer, and I would rather not oversell it before it is ready. Ask and you will get a straight answer on where it currently stands.

Something not answered here?

Just ask. It is a short reply, and it probably belongs on this page anyway.