What it costs
These are day rates. Every event is a different shape, so the final figure comes from your schedule, but you should not have to send an email to find out roughly what this costs.
Included as standard
- Dual-camera coverage across the full event, from arrivals to close
- Same-day hero set of 15 to 20 edited images each evening
- Full edited gallery, up to 150 images per day, within 5 working days
- Environmental portraits captured through the day
- Web and print-resolution files via a private online gallery
- Full usage rights for your marketing, PR, social and web
- Pre-shoot briefing call to confirm priorities
Engagement
Prices in GBP, held through 2026- Half day
- £450
- Up to four hours on site. A single session, a launch, a workshop, or brand and environment coverage for one location.
- Full day
- £750
- Up to nine hours on site. A one-day conference, an awards evening, a demo day, covered properly from doors to close.
- Multi-day, days 1 to 2
- £750 / day
- Consecutive engagement. Same standard as a full day, including the same-day hero set each evening.
- Multi-day, day 3 onward
- £650 / day
- Per additional day. Longer conferences get cheaper per day, because the setup and the briefing are already done.
- Extended hours
- £125 / hr
- Beyond nine hours, or past 19:00. We agree these on the day.
- Minimum booking
- £450
- Any single engagement. It covers the planning, the travel and the edit that come with even a short job.
Add-ons and travel
- Rush full gallery within 48 hours, £100 per day of coverage
- Additional coverage or images beyond the standard gallery, quoted on enquiry
- Motion and video, available on enquiry
- Travel within Newcastle city centre, included
- Travel and accommodation beyond the city, at cost and agreed before booking
Booking
A 30% non-refundable deposit on signature holds the date. The balance is due on delivery of the final gallery.
Every engagement is photographed, edited and delivered by me. One point of contact from the briefing call to the final gallery, no account manager, and nothing handed to a second shooter you have not met.
What changes the number
Duration and the number of rooms running at once, mostly. A four-day conference with concurrent sessions across three buildings is a different job from a four-day conference in one lecture theatre.
Beyond that: how fast you need the full gallery, whether there is an evening social after a full day of sessions, and travel if the event is outside Newcastle. Once I have seen the schedule, none of it should come as a surprise.
Rate card
The full 2026 rate card as a PDF, if you need something to forward to a budget holder.
Download the 2026 rate cardPDF · 223 KBNot sure which fits?
Send me the schedule and what the images are for. If a smaller commission would do the job, I will say so.
contact@harbium.studio